Meal Ordering

Admin Panel > Academic Management > Meal Ordering

This interface is an integrated group ordering system, suitable for students or staff ordering lunch or dinner.

Class Categories

This list categorizes all students or orders by "class" or custom groups. You can select "All Students," "All Staff," or specific classes.

Order Details

This list displays the meal ordering status of all students or staff in the selected category, allowing operations such as adding or removing meals.

Meal Selection

Allows meal selection for students or staff.

Lunch/Dinner

Allows setting specifically for lunch and dinner.

Add Menu

Allows selecting the day's restaurant and meals from the daily available menu settings.

Meal Order Summary

Summarizes the meal orders of all students and staff for the day.

Name Account (Student ID)

Displays the name and account (student ID) from each student's or staff member's personal profile.

Mobile Phone

Displays the mobile phone numbers set in the personal profile of students or staff.

Details

Lists all items, quantities, and amounts included in each order, with a trash bin icon to delete the order.

Amount Paid

Shows the amount already paid. If unpaid, displays \$0 with a "Cash Payment" button for administrators to process payment.

Create Today's Menu

Allows creating menus for students and staff for the current day.

Date

Lets administrators choose the applicable date for the menu.

Meal Type

Automatically linked to the meal type (lunch/dinner) selected by administrators on the main screen.

Restaurant (Please select)

A required dropdown menu to select the restaurant or vendor providing meals.

• Search within menu: Provides a search box 🔎 at the top of the menu, helping administrators quickly find restaurants when the list is extensive.

Action Buttons

• Cancel: Discards menu creation and closes the window.
• Save: After selecting the date and restaurant, click this button to create the day's menu.

Meal Order Summary

Displays meal order summary as seen by students or staff when placing orders.

Image

Displays preview images of meals to help users select.

Name

Shows the meal name.

Price

Displays the unit price of the meal.

Order Quantity

Shows total quantity ordered for each meal.

Subtotal

Shows total amount for each meal.

Ordering Individuals List

Lists meals ordered by individuals for the day.

No

Student or staff number who ordered meals for the day.

Name

Name of the student or staff who ordered meals.

Details

Lists detailed meals ordered by the student or staff.

Amount

Shows total amount of meals ordered by the student or staff.

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Daily Menu Settings

Admin Panel > Academic Management > Meal Ordering > Daily Menu Settings

A calendar-style overview interface to manage daily menus.

Weekly View

Displays menus in a weekly grid format.

Monthly View

Displays menus in a monthly grid format.

List View

Presents all set menus in a list format.

Calendar Grid

Displays dates in a grid format from Sunday to Saturday, allowing administrators to double-click specific dates to set restaurants providing meals on that day.

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Restaurants

Admin Panel > Academic Management > Meal Ordering > Restaurants

The foundational database for meal ordering, used to create and manage a list of all restaurants or vendors.

＋Add

Create new restaurant data.

Edit

Edit selected restaurant data.

Delete

Delete selected restaurant data.

Restaurant List

Displays all restaurants in a table.

List Filters

Provides filter input boxes under column headers to quickly search restaurants by "Name," "Phone," and "Address."

Image

Shows the restaurant's logo or representative image.

Name

Name of the restaurant.

Phone

Contact phone number of the restaurant.

Address

Business address of the restaurant.

Remarks

For recording additional information.

Menu

A composite field displaying two pieces of information:

• Number: Total number of dishes currently created for this restaurant.
• Edit Menu button: Click this button to access the restaurant's dedicated menu editing page, managing all dishes and prices.

Action

Action buttons for each restaurant record, providing "Edit" (edit basic restaurant information) and "Delete."

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Add Restaurant

Admin Panel > Academic Management > Meal Ordering > Restaurants > Add Restaurant

This form allows administrators to create new restaurant data to be included in the vendor list for meal ordering.

Name

Input field for restaurant name, with prompt below: *Limited to 20 characters.

Image

File upload function for administrators to upload the restaurant's logo or representative image. Prompt: *Size <300K restricts uploaded image size.

Phone 1 / Phone 2

Two fields to record restaurant contact phone numbers.

Address

Field to input the restaurant's business address.

Remarks

Text area for additional information, such as operating hours, accepted payment methods, or special notes.

Action Buttons

• Cancel: Discards editing and closes the new entry window.
• Save: Saves all entered restaurant information, completing the addition.

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Edit Menu

Admin Panel > Academic Management > Meal Ordering > Restaurants > Edit Menu

This interface allows administrators to independently manage all dishes, prices, and related information provided by a single restaurant.

＋Add

Create new menu items.

Edit

Modify existing menu items.

Delete

Delete existing menu items.

Menu List

Detailed table listing all current dishes for the restaurant.

List Filters

Provides filter input boxes under column headers for quickly finding specific dishes by "Name."

NO.

Sequence number of menu items.

Image

Displays photos of the meal items.

Name

Name of the meal.

Price

Unit price of the meal.

Remarks

For indicating additional information.

Action

Action buttons for "individual dishes," providing:

• Edit: Allows editing of all information for a dish (name, price, image, etc.).
• Delete: Removes the dish from the restaurant's menu.

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Monthly Report

Admin Panel > Academic Management > Meal Ordering > Monthly Report

A report generation tool to summarize orders or account details for specific months and groups.

Statistics by Category

List allowing administrators to select groups to view.

Report Generation Area

Area to set report conditions and display results.

Name (Account/Student ID)

Identifies the student or staff member related to the monthly record.

Mobile Phone

Displays registered mobile numbers in the system.

Total Amount

Total consumption or payable amount for the student or staff in this reporting period.

Amount Paid

Shows the total amount actually paid by the student or staff within the specified month.

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Meal Credit Top-up

Admin Panel > Academic Management > Meal Ordering > Meal Credit Top-up

Interface for managing prepaid meal accounts for each student.

Statistics by Category

Allows administrators to select groups to view.

Top-up Account List

Shows group lists for administrators to review.

Adjust Top-up

A function allowing administrators to top-up accounts for selected students.

Name / Account (Student ID)

Identifies students' identity.

Mobile Phone

Displays mobile phone numbers set in the personal profiles of students and staff.

Total Meal Outstanding Amount

Displays outstanding meal debts using stored credit.

Meal Credit Balance

Displays cumulative amount topped up by students up to now.

Action

Real-time top-up operation for individual students. Administrators enter the amount to top-up and click the green "+" button to complete a single top-up.

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Order Parameter Settings

Admin Panel > Academic Management > Meal Ordering > Order Parameter Settings

Interface for administrators to set global parameters for meal ordering functionality.

Allow Students to Order Meals Independently

Option to enable or disable independent meal ordering for students.

Number of Days Available for Ordering

Sets how many days in advance the menu is available for pre-order.

Daily Lunch Order Deadline

Sets the daily deadline for lunch ordering.

Daily Dinner Order Deadline

Sets the daily deadline for dinner ordering.

Default Meal Credit Top-up Amount

Sets the default amount appearing when manually topping up student meal credit.

Action Buttons

• Reset: Restores all parameters on the page to default or discards current changes.
• Save: Saves current settings, making the new rules effective.

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Frequently Asked Questions and Answers

Q1: What is the primary purpose and goal of the Group Meal Ordering System?

A: According to the provided information, this system is an integrated group ordering platform specifically designed for ordering lunch and dinner for students or staff. It provides a comprehensive interface that allows users to manage orders by class or custom groups, track meal orders, and perform operations such as adding or removing meals. Additionally, the system includes meal order statistics, capable of summarizing daily ordering data for all students and staff.

Q2: In the "Order" interface, how can administrators track and manage meal orders for students or staff, and handle meal payments?

A: In the "Order" interface, administrators can filter and view meal orders through "Class Categories." The "Order Details" list below displays each individual's meal ordering status, providing the "Meal Selection" feature for placing orders. For payment processing, the list includes an "Amount Paid" column showing the amount already paid; if the order is unpaid, this column displays \$0 with a "Cash Payment" button, enabling administrators to collect payment in cash and confirm the meal payment. Administrators can also add menus by selecting the day's restaurants and meals from the "Daily Menu Settings."

Q3: What foundational role does the "Restaurants" management module play in the meal ordering functionality? How do administrators manage restaurant data and their menus?

A: The "Restaurants" management module serves as the foundational database for the entire meal ordering system. It plays a core role in creating and managing the list of all restaurants or vendors. Administrators can use this module to "＋Add" new restaurant data, use "Edit" to update existing restaurant information, or "Delete" restaurants no longer collaborating. The "Restaurant List" displays basic information such as images, names, phone numbers, and addresses. A critical composite field is the "Menu," which indicates the total number of dishes created for the restaurant and provides an "Edit Menu" button, allowing administrators to manage and edit each restaurant's dishes, prices, and related information independently.

Q4: What are the operational steps and key settings involved in the "Create Today's Menu" feature?

A: The "Create Today's Menu" feature allows administrators to set up menus available for student and staff orders on specific dates. In the operation process, administrators first need to select the "Date" for the menu. Next, they must select a restaurant or vendor from the dropdown "Restaurant" menu. This field is mandatory, and it includes a search box to facilitate quick searches. The meal type (lunch or dinner) is automatically linked based on the administrator's initial selection from the main screen. After selecting the date and restaurant, administrators click the "Save" button to create the day's menu.

Q5: In the "Edit Menu" interface, how do administrators perform detailed management of dishes offered by an individual restaurant?

A: The "Edit Menu" interface is specifically designed for administrators to independently manage all dishes, prices, and related information provided by a single restaurant. Within this interface, administrators can use "＋Add" to introduce new dishes, "Edit" to modify details like names, prices, or images of existing dishes, or "Delete" to remove dishes no longer offered. All dishes are displayed in a table format within the "Menu List," including sequence numbers, images, names, prices, and remarks. Administrators can also utilize the list filtering feature to quickly search for specific dishes by entering keywords.

Q6: How does the "Meal Credit Top-up" feature assist administrators in managing students' prepaid meal accounts? What key information and operations does the system provide?

A: "Meal Credit Top-up" is an interface specifically for managing each student's prepaid meal accounts. Administrators can select the group they want to review through the "Statistics by Category" list, then view the meal credit status of these students in the "Top-up Account List." The list displays student names, accounts (student IDs), mobile phones, and two crucial monetary fields: the "Total Meal Outstanding Amount", showing any unpaid meal debt from stored credits, and the "Meal Credit Balance", showing the cumulative total of topped-up funds. The system also offers an "Adjust Top-up" feature, enabling administrators to perform batch top-ups for selected students or perform real-time individual top-ups by entering amounts in the "Action" field and clicking the green "+" button.

Q7: What global settings does the "Order Parameter Settings" interface provide for the meal ordering function? How do these settings impact student meal ordering behavior?

A: The "Order Parameter Settings" interface allows administrators to set global parameters for the entire meal ordering function. These settings directly influence student meal ordering behavior: administrators can choose to "Allow Students to Order Meals Independently", determining whether students can independently order meals through their own interface. The setting "Number of Days Available for Ordering" controls how many days in advance menus become available, affecting how far ahead students can plan meals. Additionally, the system allows administrators to set specific daily deadlines for "Daily Lunch Order Deadline" and "Daily Dinner Order Deadline," directly limiting the latest time students can order meals each day. Lastly, the "Default Meal Credit Top-up Amount" setting determines the default amount presented when manually topping up students' meal credits. These settings take effect through the "Save" button or can be reverted to defaults or discarded via the "Reset" button.

Q8: What is the primary purpose of the "Monthly Report" feature? What critical financial summary information does it provide?

A: The "Monthly Report" feature is a report generation tool primarily designed to summarize orders or financial statuses for specific months and groups. This report helps administrators review meal payment transactions over a specific period. In the "Report Generation Area," the system provides several key financial summaries, including identifying students or staff by "Name (Account/Student ID)" and "Mobile Phone." Importantly, it displays the "Total Amount," representing the total amount spent or payable by the student or staff within the selected reporting period, as well as the "Amount Paid," indicating the actual amount paid by the student or staff within the specified month. This information helps administrators clearly track each individual's meal expenses and payments for that month.

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